Policies

Sign Policy

The approval and placement of all banners and signage will be at the sole discretion of The Fairgrounds. In addition, The Fairgrounds must approve all verbiage, in writing. All banners will be brought or delivered to The Fairgrounds no later than two (2) weeks prior to the show/event and will be hung by our staff. Banners may not exceed an overall size of 8’ x 4’. ¬†Additionally, no pins, tacks, nails, tapes, glues or adhesives of any sort are permitted on Tennessee State Fairgrounds structure including, but not limited to walls, doors and outdoor poles. Failure to adhere to these requirements will result in fees for damages. There will be a minimum fee of $250.00 for such damages.

Deposits

Deposits equaling one half of the total building rental fee must be returned with the signed lease agreement in order to book a building for an event. Failure to do so by the deadline could result in forfeiture of the building(s) reservation.

Parking

The Nashville Expo Center reserves the right to charge a $5.00 parking fee for all events held at The Fairgrounds. Parking attendants will be used to insure orderly parking when in our opinion they are needed for some of the larger events. Parking is not allowed adjacent to buildings except for loading and unloading.

Insurance

The Licensee agrees to furnish broad form comprehensive general liability insurance in the amount of $1,000,000.00 and $25,000.00 property damage coverage naming The Fairgrounds as an additional insured.

Security

Each event is required to have proper security in order to maintain a safe and enjoyable environment for its patrons at The Fairgrounds and Expo Center.

Building Layout

The Licensee must submit to The Fairgrounds office a complete building diagram at least 2 weeks (10 business days) prior to the event in order to receive Fire Marshal approval.

Vacating Of Premises

All events must end no later than 11:00pm and must be vacant of all people by midnight, local time.

Audio - Visual

Renaissance Event Technology is the exclusive audio visual supplier to The Fairgrounds providing the most advanced audio visual technologies for any size meeting or event production. Contact our sales representative at 615-493-4052.

Data Access

Data Port T-1 access is available in some buildings.